KVHS Field Project Meeting Minutes
Date: 15 Jan 2007
Attendees: Bob Munroe, Jean Keith, BLee Williams, Mark Reid, Ron Buckley, Pete Kierstead
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Action Item/ Decision |
Person Responsible |
Due Date |
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1 |
The meeting was called to order by Mark Reid. The meeting agenda will be the action items from the 8 Jan meeting plus new business |
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2 |
Ron has become aware that the town of |
Ron |
22 Jan |
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3 |
As we ask for support, financial and
otherwise, we are asked questions about the management and accessibility of
the facility. A working model for
layout, reservation of time, and cost of use is needed. A sub-committee should be named to begin to
finalize if not the arrangements at least what we will tell the donors and
public when we are questioned. |
Group Discussion, refer to sub commitee |
22 Jan |
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4 |
Several bills have been presented to the committee, and have been paid. Financial records specific to this project must be initiated. A separate bank account at Royal bank needs to be opened. Dale Steeves is the accountant who looks after the existing school accounts. NOTE: It is urgent that we have an account to receive funds and the ability to pay the Project Manager as soon as possible. This individual may be in place before February. Every effort should be made to finalize these arrangements. |
Bob, Alexis, Duane |
22 Jan |
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5 |
Duane McAfee contacted Linda McDonald, ACOA head for this area: in order to get ACOA funding, we need to try to exploit a tourism angle, shape the project as an “economic development center” (unlikely), or host an “International Event” (undefined): to that end jean and BLee are contacting the Ultimate Frisbee community about such an event. *SoccerNB has provided Eugene Leblanc as a further contact *Kevin Murphy thinks ACOA can possibly provide some project manager salary. |
Jean BLee Duane Duane |
22 Jan 22 Jan |
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6 |
A Government Relations chair was discussed. There are individuals willing to do work in this area. Rob is working to get one to commit. |
Rob Need Update |
22 Jan |
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7 |
Kevin Murphy met with the Board and finalized the performance profile for Project Facilitator / Funding Organizer. *There is some slight smoothing to be done. *The position is well-enough defined that the search can start. Kevin is conducting the search and will present qualified candidates to the Board as soon as possible. *Office space will be made available at KVHS to house the Project Manager. |
BLee Kevin Bob |
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8 |
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9 |
GeoTechnical and Topographical Surveys are complete. The surveys were done at a reduced cost to support our project, a public letter of thank you will be drafted by the Students and sent to the companies and the local paper. |
Bob, Students |
22 Jan |
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10 |
We are obtaining copies of the completed surveys from Dan Glenn |
Ron or Bob |
22 Jan |
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11 |
Ron contacted John Higgins concerning the Regional Recreation Board. Awaiting response. |
Ron |
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12 |
Duane has investigated available land owned by the Department of Supply and Services associated with KVHS. The school property is 33.4 acres, there is an additional adjacent 13.4 acres. Various maps and pictures are available from Bob. *Based on the land available a new meeting with Mary Shryrer (her local rep is Andrew Cromwell) should be scheduled to discuss a “next phase” project. This may include a second entrance to the school, and further facilities (rink, pool, etc). *Determine who controls the strips of land that may provide the second exit. |
Ron, Pete Pete |
22 Jan 22 Jan |
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13 |
Alex Coles is talking with Repsol about sponsorship. |
Alex |
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14 |
Ron will contact the Lions about a presentation. |
Ron |
22 Jan |
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15 |
There is a Feb 1 breakfast at the Rotary Club at which we will give a presentation. Bob and BLee to attend, 7:30AM at Riverside CC. |
Bob, BLee |
1 Feb |
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16 |
BLee is speaking with Musco lighting local rep about possible grnats to light the field. |
BLee |
22 Jan |
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17 |
Review of Jean’s Marketing Package is complete. The revised document is in place for presentation to the new Project Manager. |
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18 |
Duane is working on potential lease options. |
Duane |
22 Jan |
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19 |
Rob Martell to contact Peter MacPhail concerning seed money |
Rob Need Update |
22 Jan |
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20 |
The KVHS website now has a page for the Field Committee: http://www.kvhigh.com/ |
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21 |
The target for opening the fields remains 1 Sept 2007. |
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22 |
The number of new paved parking spaces is unclear (86?). Ron will get firm number from Dan Glenn. |
Ron |
22 Jan |
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23 |
As part of our presentation package, we are seeking direct quotes of support from politicians: Mary Shryrer, Ron Rob Moore, Duane Paul Zed, Ron Quispamsis Council, Ron John Wallace, BLee |
Ron Duane, BLee |
22 Jan |
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24 |
As part of our presentation package we are seeking a direct quote relative to the safety of the new surface, from Stewart Munroe |
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25 |
Meeting adjourned. The next meeting to be January 22, 8:30PM at KVHS. |
BLee |
22 Jan |
Our
Vision Statement:
As the KVHS Fields Project Committee, the cornerstones of our vision and mission are the health, wellness, and community participation of our families, children, and individuals, now and in the future, setting the stage for economic and social prosperity and establishing our community as the place to be.