MEETING MINUTES / Action List FORM
to: KVHs Field
Project Committee from: Robert
Munro
subject: minutes
for December 18, 2006
date: 12/19/2006,
2006
Attendees:
Ron Buckley, Jean Keith, Petere
Kierstead, Bob Munro, Mark Reid’ and Rob Martell
AGENDA: ORGANIZATIONAL MEETING
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Action Item /
Decisions |
Person
Responsible for Action |
Due Date |
Date Completed |
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1. |
The meeting was called to order by Mark Reid. The
meeting agenda will be the action items from the December 11 meeting plus new
business |
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2. |
Action items from December 11: |
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3. |
- Duane McAfee will continue to get information concerning ACOA |
Duane |
Jan. 8 |
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4. |
- Ron Buckley has invited Emile Olson to be a liaison with our Board. Emile has accepted. |
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Dec. 18 |
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5. |
- A Government
relations chair was discussed. There are individuals willing to do work in
this area. A specific individual will be identified in the new year |
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Jan. 8 |
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6. |
- Approximately six surveys to identify responsibilities of a potential “project manager” have been sent to Kevin Murphy. Kevin will compile the results and create a job description. Ron will contact Kevin with an option of calling a meeting with Kevin during the first week of January to discuss the results. |
Ron |
Potentially Jan. 3 or 4 |
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7. |
- Review mission statement with Kevin |
Kevin |
Next meeting |
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8. |
- Mark Flynn and Brian Brighton have accepted an invitation to be student representatives |
Bob |
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Dec. 12 |
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9. |
- The geotechnical survey has been completed. Fourteen test holes have been dug. The unofficial report is
that consistent results were found in all holes and nothing was found to
cause concern for this project |
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Dec. 13
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10. |
- Ron contacted John Higgins concerning the Regional Recreation Board. The Board will meet this Thursday and Ron is expecting some information after the Board meets. The main item was to determine if we are to have a representative on this board. |
Ron |
Jan. 8 |
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11. |
- Bob spoke with Kierstead Q & R about the
topographical survey. They were asked to complete the survey as soon as
possible. They agreed to complete this task but a specific date was not given |
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12. |
- The Telegraph Journal had a brief article and a picture
of the sod turning on December 13 and14. |
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13. |
- Duane has
investigated available land owned by the Department of Supply and Services
associated with KVHS. It was suggested that the Town of |
Bob |
Jan. 8 |
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14. |
- Ron will contact David Stephens regarding the Lions. |
Ron |
Jan. 8 |
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15. |
- Bob has contacted Zoe Watson and asked to put on the agenda to meet with the Rotary Club. An email was received after the meeting to confirm that the request has been made and a date is to be confirmed |
Bob |
Jan. 8 |
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16. |
- Duane has determined that the regulations and guidelines for the KVHS Charitable Organization are broad enough to meet our needs. A separate bank account needs to be set up. Discussions should continue with Alexis, Duane and Bob |
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17. |
- Blee to issue a challenge for $100.00 to indoor soccer teams in January. |
Blee |
January |
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18. |
- Blee is awaiting responses from Musco lighting |
Blee |
January |
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19. |
- Jean Keith is to collect existing information concerning a marketing package. There was discussion if this should be completed by a Project manager. It was decided that existing material should be organized and made available to a potential Project Manager. |
Jean |
January |
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20.
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NEW
BUSINESS |
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21. |
Duane Will meet with John MacDonald to discuss lease options |
Duane |
January |
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22. |
A number of items were brought up for discussion - need for consistent communication and dissemination of information - discussion concerning the entire project or a phase in plan - discussion regarding a mechanism for money received - discussion concerning a system of recognition for money received - the need for seed money |
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23. |
Bob to meet with Mayor Maloney and Mike Brennan to give an update on the project |
Bob |
Jan 19 |
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24. |
Rob Martell to contact Peter MacPhail concerning seed money |
Rob |
Jan 8 |
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25. |
Bob to ask John MacDonald about the perception and reaction of the Department of Supply and Services concerning this project. |
Bob |
Jan 8 |
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26. |
Meeting adjourned. The next meeting to be January 8, 8:30 at KVHS. |
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27. |
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28. |
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