MEETING MINUTES / Action List FORM
to: KVHs Field
Project Committee from: blEE
WILLIAMS
subject: minutes
for DEC 3, 2006
date: DEC
4, 2006
Attendees:
Alex Coles, Alexis Brown, BLee
Williams, Reid Middleton, Ron Buckley, Duane McAfee, Rob Martell, Joe MccArten,
Mark Reid, Mark Tanfara, Bill Leroy, Pete Kierstead, John Zed
Regrets: Peter
atkinson, paul dunnet, ron lockhart, john macdonald, conrad powell, Jean Keith
AGENDA: ORGANIZATIONAL MEETING,
REPORT ON SURVEY PROGRESS AND STAFFING
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Action Item /
Decisions |
Person
Responsible for Action |
Due Date |
Date Completed |
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1. |
Alex Coles calls meeting to order |
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2. |
Minutes are approved
Resolved that all future Minutes will be approved by the Executive |
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3. |
A discussion of the Organization Chart was
begun |
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4. |
Several decisions were made as part of the
Org Chart discussion: ·
Alexis
Brown was elected Treasurer ·
Executive
Committee was defined as Co-Chairs Bob Munro and Ron Buckley, Co-Secretaries
Mark Reid and BLee Williams, Treasurer Alexis Brown, and At-Large member Rob
Martell ·
Duane
McAfee was elected Legal Council ·
Mark
Tanfara is to coordinate User Groups ·
Jean
Keith (absent) will coordinate Marketing ·
Pete
Kierstead will oversee Construction ·
Facility
Design will be done by Ron, Mark, and BLee Several open items relating to the Org
Chart remain and are detailed as line items below |
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5. |
Appoint a Fundraising Coordinator Discussion of this position and the need
for fundraising occupied most of the rest of the meeting. Several actions are planned to help us
identify a Coordinator, as detailed below. ·
Contact
Poley Mtn regarding their recent fundraising ·
Contact
the Dundee Sports Dome regarding their recent fundraising ·
Contact
the Rotary Club about help identifying FC |
Blee Alexis Ron |
11 Dec 11 Dec 11 Dec |
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6. |
Kevin Murphy, through Ron, has volunteered
his time to help us define a Project Manager/Fundraiser role. Copies of a survey have been passed out and
are being emailed around by Mark Reid. |
Mark R/ Everyone |
7 Dec 11Dec |
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7. |
Appoint a Government Relations Coordinator Rob has someone in mind who he is
approaching. |
Rob |
11 Dec |
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8. |
Appoint a representative to the Regional
Recreation Board Various meetings between members of this
Project and the Regional have occurred.
This project needs to decide on a relationship strategy and implement
it. |
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9. |
Appoint a Student Representative |
Bob |
11 Dec |
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10. |
Alex presented a proposed Mission Statement. It was agreed we would think about it and decide on any revision next week. |
All |
11 Dec |
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11. |
Ron reported on the land surveys. Bids have come in lower than expected,
GeoTechnical about $1900, Topographical about $2600. Seems like there should be an action item here…? |
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12. |
Ron reported on a meeting
with Mary Shryrer (sp) where she opined that the Project need to include
something for Seniors. The Facility
Design subcommittee will need to ask local seniors what they would like to
see. |
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13. |
BLee had raised $100 from his indoor soccer team as a contribution to the project. It was approved that he can challenge the other teams in the league to match that donation via the League’s website, as long as it is phrased to reflect this is early seed money to get the project moving. Funds were turned over to the Treasurer. |
BLee |
11 Dec |
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14. |
Treasurer needs to set up
the books. To do so she must meet with
Bob Munro and explore how money will be received and disbursed, where it will
be deposited, who has signing authority, does KVHS’ charitable status extend
to this project, obtain a receipt book and ledger, and in short decide on
accounting practices. This has to
happen before serious fundraising can begin. |
Alexis Bob |
11 Dec |
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15. |
Musco Sports Lighting
has a charitable program in the |
BLee |
11 Dec |
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16. |
The next meeting was set for 11 Dec. Alex will facilitate. Meeting adjourned. |
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